Glossary
Application. In completing application forms, use the following definitions as guidelines. Not all terms appear on all application forms.
TIN Number. Taxpayer Identification Number. Formerly the Federal Employee Identification (FEI) Number for applicant organizations (tax exempt number).
Contact Person. Person to contact for additional information
Grant Application Codes. Federal coding system found in Grant Application Codes section.
Project Period. Indicate period during which funds will be expended or obligated within fiscal year starting July 1 and ending June 30.
Dates of Events. Show confirmed dates of specified arts events.
Number of Individuals to Benefit. The total number of artists participating, children and youth benefiting and other direct project beneficiaries and participants.
Number of Children and Youth to Benefit. The total number of children and youth (including students, participants, and audience members) benefiting directly from the funded project. This figure should reflect a portion of the total number reported in the individuals benefiting field.
Number of Artists Participating. The total number of artists directly involved in providing art or artistic services specifically identified with the project.
Authorizing Official. Person with authority to legally obligate Applicant.
Expenses
A. Personnel
- Administrative - Employee salaries, wages and benefits for staff, business managers, clerical, and supportive personnel such as maintenance and box office personnel.
- Artistic - Employee salaries, wages and benefits for artists, instructors, artistic directors, etc. specifically identified with this project.
- Outside Artistic Fees and Services - Payments for services by artists that are not employees.
- Other Outside Fees and Services - Payments to firms or persons for non-artistic services such as legal, financial, etc.
B. Facilities Costs: Expenses identified with project and not entered in other categories.
- Space Rental - Payments specifically identified with the project for rental of office, theater, gallery, and other such spaces.
- Utilities - Payments specifically identified with the project for electric, phone, gas bills, etc.
C. Travel Cost (Project-related): Expenses for transportation, lodging, subsistence, and related items incurred by those individuals who are on official business attributable to the planned project/work. SDAC’s “travel reimbursement rates” are based on the State’s written travel reimbursement policies and are as follows:
- Mileage: $0.51/mile
- Lodging: up to a maximum of $75 plus tax per day
- Meals: $6 for breakfast, $14 for lunch, and $20 for dinner, up to a maximum of $40 a day
- **Meals/food is ONLY ALLOWABLE when related to travel.
D. Marketing: All costs for marketing/publicity/promotion specifically identified with the project. Include costs of newspaper, radio, TV advertising, printing, and mailing of brochures, flyers, etc., for promotion and fundraising.
E. Remaining Operating Expenses - All expenses identified with project and not entered in other categories. Include insurance, office expenses such as program expenses such as scripts/scores, sets, royalties, equipment rental, shipping and hauling, art and workshop supplies.
Income
A. Admissions - Revenue derived from sale of admissions, tickets, subscriptions, memberships, etc., for events of project.
B. Contracted Services - Revenue derived from fees earned through sale of services, i.e. sale of workshops to other community organizations.
C. Other - Revenue derived from sources other than those listed above. Include catalog sales, advertising space in programs, gift shop income, concessions and parking.
D. Cash Support - Cash support by businesses, corporations, foundations, individuals, fundraisers and similar sources.
E. Government Support - Cash support derived from government grants or appropriations given for the project. Do include other South Dakota Arts Council grants such as Artists In Schools & Communities, Technical Assistance, Professional Development, and Excursion grants. Arts Challenge Grant applicants will include all South Dakota Arts Council grants including their previous year Arts Challenge Grant.
F. Grant Amount Requested - Amount requested from South Dakota Arts Council in support of this project/planned work.
G. Applicant Cash - Funds from applicant’s present and/or anticipated resources budgeted for this project.