Touring Arts

South Dakota Arts Council (SDAC) Touring Arts help make the arts available in all regions of the state by providing funds to non-profit sponsor organizations for presenting Touring Arts. The artists and art exhibitions listed in this roster have been selected on the basis of quality by review panels and the South Dakota Arts Council.

Sponsoring a Touring Artist

Introduction                             
How to Book Touring Artists
Meet the Artist (Current List by City)               
Acknowledgement SDAC Support

Standard Terms between Touring Arist and Sponsor (07/01/2021)

The Standard Terms for Touring Arts events has changed. These terms are included in the revised Touring Arts Contract. DOWNLOAD (do not complete online) with the link
Touring Arts Contract (without digital signature)
Touring Arts Contract (with digital signature)
You may request a fillable contract or return completed forms to Sarah Calrson by mail or emailed to sarah.carlson@state.sd.us.

  1. Contract: TOURING ARTIST and/or SPONSOR must submit Touring Arts Contract no later than 30 days before engagement. The South Dakota Arts Council will not accept Touring Arts Contracts after MAY 31, 2022.
  2. Evaluation: SPONSOR must submit the evaluation within 30 days of the engagement. Subsequent SPONSOR participation is dependent upon receipt of completed evaluation.
  3. Sponsor: TOURING ARTIST (the artist/ensemble) is able to work with sponsors that are nonprofit organizations (federally tax-exempt under the IRS Section 501(c)(3)), units of government, schools, or nonprofit educational institutions (federally tax-exempt under the IRS Section 501(c)(3))*. Funds may not be used to support activities that occur during a faith-based or religious service.
  4. Engagement: SPONSOR engages TOURING ARTIST(S) who agree(s) to perform activity at the date(s), time(s), and place(s) and for the compensation specified herein.
  5. Physical Location: For live event, SPONSOR agrees to provide to the TOURING ARTIST(S), at its own expense, liability insurance, and lighted, clean and orderly accessible facility; and location must be staffed with adequate ushers, ticket sellers, and security, on the date(s) and at the time(s) of the event(s) specified herein.
  6. Online Broadcast Platform: SPONSOR agrees, at its own expense, to provide an online space/platform for broadcasting on the date(s) and at the time(s) of the event(s) specified herein.
  7. Distribution of Content: For live events, broadcasting, recording or reproduction of the presentation, or any part thereof of a live event, cannot take place without the consent of the TOURING ARTIST(S) in advance.
    For live online performances/engagements, footage becomes the shared property of the TOURING ARTIST and sponsor. Touring Artists and Sponsors will work together to determine how long live video footage will be hosted online and how the footage will be shared, in whole or in part, by both parties. SPONSORS and TOURING ARTISTS may not sell or receive additional payment for redistribution of video footage created for this project.
  8. Promotional Materials: All materials publicly advertising the contracted engagement shall include the program credit: “South Dakota Arts Council support is provided with funds from the State of South Dakota, through the Department of Tourism, and the National Endowment for the Arts.” Upon request of SPONSOR, TOURING ARTIST(S) will provide a description of the program to be presented and supporting program materials. SPONSOR agrees to properly distribute and display all promotional materials.
  9. Impossibility of Presentation: TOURING ARTIST(S) shall be under no liability for failure to appear or perform in the event that such failure is caused by or due to the physical disability or illness of TOURING ARTIST(s), lack of correct information on the contract, acts or regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, interruption or delay of transportation service, weather, or any similar cause beyond the control of TOURING ARTIST(s). However, should the TOURING ARTIST(S) fail to appear for any other reason, the SPONSOR shall be under no obligation to pay the artist’s fee. If more than one artist is to appear on a single program, a substitute of equal standing may be supplied for any one or more artists unable to appear and, in that event, SPONSOR shall remain obligated in all respects hereunder.
  10. Cancellation: The SPONSOR may not cancel this contract less than 30 days prior to the event without fulfilling its contractual financial obligations to the TOURING ARTIST(S) as specified herein [unless a mutual decision to cancel is reached between the SPONSOR and the TOURING ARTIST(S)], with the exception of acts or regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, weather, or any similar cause beyond the control of the SPONSOR. If the SPONSOR cancels an event due to weather or similar cause beyond the control of the SPONSOR, and if an alternate date cannot be negotiated, the SPONSOR is responsible for paying the TOURING ARTIST(S) the full performance fee as specified herein, provided that the TOURING ARTIST(S) was at, or en route to, the site.
  11. Discrimination: SPONSOR agrees that no person shall be excluded from participating in, nor be denied the benefits of, any program, activity, or service on the basis of actual or perceived race, color, national origin, sex, religion, disability, sexual orientation, and gender identity; and agrees not to discriminate against any employee or application for employment in the performance of this contract, with respect to his/her hire, tenure, terms, conditions, or privileges or employment, or any matter directly or indirectly related to employment, because of his/her actual or perceived race, color, national origin, sex, religion, disability, sexual orientation, and gender identity.

Roster Artist Online Performances

  1. Roster Artists (Touring Artists) will work with sponsoring non-profit organizations (Sponsors) directly to schedule live online performances/engagements for the Sponsor’s audience. Touring Artists are welcome to reimagine the existing performance/program or develop new performances/programs with venues to engage with an online/virtual audience.
  2. Touring Artists and Sponsors will work together to adjust existing contracts (i.e. artist fees, location, etc.) and must notify the SDAC of any change by contacting Sarah Carlson by email or phone.
  3. Online performances/engagements must take place live for the Sponsor’s online/virtual audience, but they may include high-quality pre-recorded content or footage. If pre-recorded content is used, the Touring Artist must still provide a live online component to the performance/engagement (i.e. Q&A or storytelling with the Touring Artist, live conversation between Venue, Touring Artist, and audience, etc.)
  4. For live online performances/engagements, footage becomes the shared property of the Touring Artists and Sponsor. Touring Artists and Sponsors will work together to determine how long live video footage will be hosted online and how the footage will be shared, in whole or in part, by both parties. Touring Artists and Sponsors may not sell or receive additional payment for redistribution of video footage created for this project.
  5. The Sponsor is responsible for all broadcast and online host fees related to the presentation of artwork shared through online performances/engagements. This would include both live and/or pre-recorded copyrighted content.
  6. Touring Artists and Sponsors should work together to determine how to direct audience members to access additional information about the Touring Artist (tour dates, merchandise, downloads, additional support to the Touring Artist) or the Venue (program sponsors, general information, membership, and donations). 

The Venue is responsible for reporting only attendees reached directly (i.e. artist and venue staff/volunteers responsible for hosting), rather than through broadcasts or online programming.

Options for online performances/programs

  1. Livestream on the Sponsor’s website, Facebook/Instagram/YouTube, or other platform
  2. Limited engagements through online meeting platforms (Skype, ZOOM, etc.)
  3. Work with Sponsors to determine the best option for both the artist and the audience.

Please also note, the Standard Terms for Touring Arts events has changed. These terms are included in the revised Touring Arts Contract.
DOWNLOAD (do not complete online) one of the fillable pdf files below:
Touring Arts Contract (without digital signature)
Touring Arts Contract (with digital signature)
You may request a fillable contract or return completed forms to Sarah Calrson by mail or emailed to sarah.carlson@state.sd.us.

* EIN/TIN is required when submitting the TOURING ARTS CONTRACT. The SDAC is funded in part through the National Endowment for the Arts’ (Arts Endowment) State Partnership Agreement. The Arts Endowment’s General Terms and Conditions for Grants and Cooperative Agreements to Organizations apply to all grants/awards that the SDAC issues, including SPONSOR eligibility.