HOW TO BOOK ROSTER ARTISTS FROM THE TOURING ARTISTS PROGRAM

1. BOOKING: A Sponsor (registered 501(c)3 nonprofit organization, public school/institution of higher learning, or unit of government) may contact an artist/ensemble listed on the current Touring Arts Roster to book a performance for an upcoming event/engagement. The booking information required for the artist must include the requested date, length of the event/engagement, quantity and variety of services, publicity needs, and also an explanation of available space, lighting, equipment and any other requirements necessary for the event/engagement. All details should be agreed upon before a contract is signed between a Touring Artist and a Sponsor.

2. CONTRACT: The artist/ensemble will send you the SDAC Touring Arts Program contract. The Sponsor must fully complete and sign the contract, include their EIN/TIN and all required information, and be returned to the artist immediately; the artist must submit the signed contract at least 30 days before the event/engagement.

3. PAYMENT: The SDAC provides funding support through the Touring Arts Program. The Sponsor is required to pay the artist directly at least 50% of their artist fee (plus any negotiated travel expenses and applicable taxes) on the date of the event/engagement. In-kind services cannot be used to match SDAC funding support. The SDAC will pay the artist 50% match of the artist fee after the event/engagement.

4. EVALUATION: SDAC will send the Sponsor a SDAC Touring Arts Program Evaluation Form to be completed and returned to our office within 30 days of the Touring Arts event/engagement. Information provided by the Sponsor on the Evaluation Form assists the SDAC in continuing to provide funding for this program. Failure to return the completed evaluation form to the SDAC will result in an organization’s ineligibility to receive future SDAC funding. Download and complete the Touring Arts Program Evaluation Form PDF here. (link coming soon)

For more information, please see the SDAC Touring Arts Program page.
The SDAC is funded in part through the National Endowment for the Arts’ (Arts Endowment) State Partnership Agreement. The Arts Endowment’s General Terms and Conditions for Grants and Cooperative Agreements to Organizations apply to all grants/awards that the SDAC issues, including SPONSOR eligibility.

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