MANAGING YOUR INTERIM GRANT
Use these resources to manage your interim grants, which includes ONLY the following grants:
- Arts Opportunity Grant
- Professional Development Grant
- Technical Assistance Grant
- Educator Grant
If you DO NOT have one of the grants listed above, go back to https://artscouncil.sd.gov/grants/index.aspx for resources.
Congratulations on receiving a South Dakota Arts Council Grant! The South Dakota Arts Council (SDAC) staff is committed to our grantees and your success. We recognize the responsibility of administering grants. If you have questions on how to administer your grant, contact:
Kate Vandel, Grants Specialist
Email kathryn.vandel@state.sd.us
Phone 605-773-5925
PROCESS
Use these resources starting BEFORE JULY 1, 2023. If you are managing a grant starting AFTER JULY 1, 2023, use https://artscouncil.sd.gov/grants/manage2024.aspx for resources.
To ACCEPT YOUR GRANT
Sign and return the GRANT AGREEMENT and W-9. (Emailed from AdobeSign)
To REQUEST FUNDS [REQUEST form linked here]
* You must return the Grant Agreement and W-9 prior to requesting any grant funds.
- Grant payments are made in installments. To request funds, submit the Request for Payment form [linked here]. Each request for payment is to be no more than the amount you will spend in a 60-day period. Requests may be made as needed to complete your activity, but they must fall within your grant period (July 1, 2022 – June 30, 2023).
- To receive the final 10 percent of your grant funds, submit a completed Final Report (grant evaluation). ALL GRANTEES must submit a Final Report. Failure to submit a Final Report will jeopardize your access to future SDAC funding. [linked here]
CREDIT [SDAC logos linked here]
By accepting grant funds from the SDAC, you agree to credit the National Endowment for the Arts and the South Dakota Arts Council. All published material and announcements regarding any project/production funded through this grant must include the following statement: South Dakota Arts Council support is provided with funds from the State of South Dakota, through the Department of Tourism, and the National Endowment for the Arts.
We request that you display/include South Dakota Arts Council logos in printed programs, promotional materials, and/or organizational newsletters. South Dakota Arts Council logos are available for download [linked here] or by request (email kathryn.vandel@state.sd.us).
Keep in mind, INDIRECT COSTS NOTICE – Grantees with a federally negotiated Indirect Cost Rate Agreement may want to recover the Indirect Costs (or a portion of them) that are incurred because of implementing and meeting the goals of their proposal. If this is the case, your organization must identify “Overhead and Administrative Costs” as a line item under “E. Remaining Operating Expenses” in the “Budget - Expenses” section of the final report. Grantees cannot use “Overhead and Administrative Costs” as part of their match. We ask that applicants calculate actual indirect costs associated with the proposal and do not simply use a percentage of their project budget. Please ensure that you are not “double dipping,” i.e., costs must be consistently charged as either indirect or direct costs but may not be double charged or inconsistently charged as both. The final report must identify and document the discrete, specific expenses that fit within this line item.